Senior Meeting Planner

We are actively searching for a Senior Meeting Planner to add to our team.  If you have experience managing meetings, conferences, and webinars for Associations or non-profits, are an amazing multi-tasker, thrive while working independently, learn new programs quickly, are ridiculously organized, and would list leading and implementing programs for increased attendance and revenue as some of your best skills, we want to hear from you! 

We are excited to offer a flexible work environment for our employees, including the option to work from home and/or in-office, offering collaborative experiences along with the convenience of utilizing your home office.  

About Us  

Founded in 2006, we are an Association Management Company that specializes in managing medium-sized associations led by volunteers. Our headquarters is located in Madison, however most of our employees work remotely across the country.  

Our clients are associations in a wide variety of industries and range from local chapters to international organizations and professional societies. Learn more about us at ImpactAMC.com.

About You  

This is a really unique opportunity to work with a number of association clients, providing full-scope meeting management services for our larger events, as well as mentoring and guiding more junior-level event staff. 

Typical meetings are 2-6 days in length, have 150-2,000 attendees, sponsors, exhibitors, poster sessions, keynote and breakout sessions, and off-site receptions. 

This position will be full-service in nature, managing all aspects of the meeting process: 

• Venue selection and contract negotiation 

• Working with and guiding conference committees 

• Speaker support 

• Budget creation 

• Creation, testing, and management of registration platforms 

• Marketing and communications 

• Leading the planning process, deadlines, updates, etc 

• Sponsor management 

• Developing plans to increase event attendance and revenue 

• Continuing education management 

• Coordination and training of all volunteers 

• On-site management 

• Leading Impact staff on event management responsibilities 

• Post conference activity (budget, survey, etc) 

This job also requires some travel as you will be expected to attend client events and professional development conferences.

Pay range for this position: $62,000 - $72,000 annually

Required Experience:  

• Minimum of 5 years of full-scope, professional meeting management experience, preferably in the association space 
• Strong ability to self-motivate as well as motivate others 
• Outstanding ability to learn new software programs and pick up on new tasks and programs quickly and without much guidance 
• Passport or willingness to secure a passport for international travel 
• CMP designation preferred 
• Fun, yet professional attitude! 

Employees must be consistently available during Impact’s core work hours: 9:00am - 3:00pm Central Time. 

Why Work for Impact? 

We offer a challenging and fun environment, an amazing team, and opportunities for advancement. We are a quickly growing company and value our employee’s input, suggestions, and feedback – you will feel valued, motivated, challenged, and encouraged! 

Benefits include: 

A fun and flexible work environment: 

• The opportunity to work remotely or in office at our Madison, WI location 

• Dog friendly office (consideration for team member allergies and preference is expected) 

• Four hours of flex time each week 

• Optional half-day on Fridays once all hours are completed 

Continuous learning and growth: 

• Regular paid professional development opportunities 

• Opportunities for advancement and internal movement 

Opportunities to connect with coworkers: 

• Monthly social events and regular team activities such as games, book clubs, informal chats, and more 

• Paid group volunteer opportunities with local organizations 

Knowing you are valued member of the team: 

• Open and accessible communication with leadership 

• Encouraged company-wide recognition 

• An inclusive work environment 

Additional benefits: 

• Paid time off, medical, dental, vision, 401K, paid holidays, life insurance, short/long term disability, and wellness 

• Company-provided equipment and technology 

See more about our benefits at ImpactAMC.com! 

Impact embraces diversity and equal opportunity in a serious way. We are committed to fostering a culture of diversity, inclusion, equity, anti-racism, and cultural competence among our leadership, staff, and members. We recognize that diverse teams make the strongest teams and we encourage people from all backgrounds to apply.