Accounts Payable Specialist III

Description

 * People First * Work-Life Balance *Competitive Pay!

WHO WE ARE:

Johnstone Supply - The Founders Group is a 3rd generation family-owned leading wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We are locally owned and operate across 5 states as one of the nation's largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and feature the industry’s most respected catalog (available both in digital and online) featuring more than 80,000 quality parts, supplies and equipment.

Join Our Team as an Accounts Payable Specialist at Johnstone Supply Founders Group

At Johnstone Supply Founders Group, we’re looking for a talented Accounts Payable Specialist who’s passionate about accounts payable, providing an accurate and detailed mindset to assist in our AP process.

As the Accounts Payable Specialist III, you will play a key role in supporting daily AP operations with accuracy and efficiency. You will foster strong relationships with internal teams and external vendors, ensuring timely issue resolution and exceptional service. The role supports key initiatives such as process improvements, digitization, and system enhancements. You will also contribute to audit readiness and compliance with year-end reporting requirements. A strong mentoring mindset is essential, as you’ll guide and support junior team members.

SCHEDULE -

Hybrid position requires eight hours a day.

Monday- Thursday on site, Fridays Remote

WHAT YOU’LL DO:

· Play an Integral Role to the Accounts Payable Organization: Reviewing, processing and paying invoices that support various parts of the organization

· Support the Optimization of the End-to-End Accounts Payable Process: Collaborate with cross functional teams to design the future of Accounts Payable: an efficient, digitalized Accounts Payable process 

PRIMARY PURPOSE –

The AP Specialist III plays a key role in supporting daily AP operations with accuracy and efficiency. This role fosters strong relationships with internal teams and external vendors, ensuring timely issue resolution and exceptional service. This position supports key initiatives such as process improvements, digitization, and system enhancements.

WORK SCHEDULE –

Expectation: Non-exempt onsite position, Fridays work from home, requires eight plus hours a day, depending on business needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES –

• Support and execute daily end-to-end Accounts Payable operations, including invoice review, coding, matching, and timely payment processing, ensuring accuracy and compliance with internal policies and external regulations
• Serve as a point of contact for internal departments (Purchasing, Warranty, Branch Services) and external suppliers, delivering prompt and professional customer service to resolve inquiries, discrepancies, and payment issues
• Maintain vendor accounts and support reconciliation efforts, ensuring up-to-date records, accurate payment terms, and adherence to reporting and month-end close deadlines
• Identify and implement process improvements to increase efficiency, accuracy, and compliance within the AP function, leveraging expertise to enhance workflow and automation tools
• Support the AP Supervisor with departmental initiatives, including digitization efforts, by providing subject matter expertise, testing system enhancements, and supporting implementation to drive operational efficiency
• Assist in developing and documenting updated procedures and workflows, ensuring alignment with project goals and promoting consistent adoption of new technologies and best practices across the AP team
• Mentor and support junior team members, promoting a collaborative environment by providing guidance, training, and fostering a continuous improvement and service-oriented mindset
• Aid in annual audit processes and year-end reporting requirements, including gathering documentation for auditors and assisting with timely and accurate 1099 preparation and submission.

Requirements

QUALIFICATIONS AND EXPERIENCE –

Education / Experience:

• At least 5 years of Accounts Payable or relevant experience
• Associate or bachelor’s degree in accounting, Business or related field

Job-Specific Knowledge & Skills:

• Comfortable with learning new tools and technologies
• Excellent technology skills including Excel and PowerPoint, experience with Infor (CSD) products and BI Tools a plus
• Knowledge and understanding of the Accounts Payable function, including experience using an ERP (Accounting) system
• Knowledge of basic accounting principles, including US GAAP (Generally Accepted Accounting Principles)
• Strong analytical and problem-solving skills
• Comfortable with ambiguity 
• Excellent attention to detail
• Coaching mindset
• Exceptional organizational skills
• Proactive and driven, always seeking ways to improve processes and outcomes
• Demonstrated ability to manage priorities and timelines
• Ability to work well in a team environment and independently
• Ability to handle sensitive, confidential information
• Excellent verbal and written communication skills

Competency Profile:

• Attention to Detail: Maintains high standards of accuracy in data entry and reconciliation, with minimal errors in high-volume environments.
• Compliance Driven: Ensures adherence to company policies as well as accounting principles and tax regulations.
• Analytical & Problem-Solving: Identifies and resolves discrepancies, such as unmatched invoices or vendor payment issues, using strong investigative and resolution skills.
• Time Management & Prioritization: Manages multiple deadlines and high volumes of transactions with efficiency, ensuring timely processing of invoices and payments.
• Coaching & Mentoring: Supports junior AP staff by sharing expertise and providing suggestions to help improve processes and team performance.