Grants and Contracts Associate

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.4 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

·       Scaling solutions: Our collaborative Global Programs— focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

·       Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.

·       Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit.

Department Summary

The Grants and Contracts Associate will report to the Director of Grants Management. The Grants and Contracts Associate is a key member of the Finance & Grants Team within the larger Finance & Administration Department at ClimateWorks. The department is responsible for all finance and accounting functions, effective grantmaking, and facilities management, and collaborates routinely with all teams and departments at ClimateWorks.

Job Summary

The Grants and Contracts Associate supports and coordinates grants and contracts administration processes. He/she/they work in a dynamic environment requiring detail-oriented, independent, and professional work. He/she/they will coordinate closely with others on the Finance & Grants Team and the grantmaking teams to ensure smooth dissemination and administration of grants and contracts and accuracy of information.

Essential Tasks

The Grants and Contracts Associate will be responsible for the following and other duties as assigned:

Grants and Contracts Administration

• Maintaining up-to-date grant and contract records and organized electronic files, ensuring data integrity throughout the system
• Maintaining robust grant and contract documentation files, including records of financial review, approvals, outstanding reports, and related communications
• Executing no-cost extension requests on current grants and contracts
• Drafting and sending grant award letters and contracts, sending reminders according to established policies and procedures, and activating them once returned
• Coordinating with contract leads and the Accounting Team on contract closures and modifications
• Providing other grant and contract processing-related assistance as needed

Additional Tasks

• Running request status reports twice weekly and as needed
• Monitoring the processing queue, assigning requests and tasks to relevant parties
• Executing disbursement requests and coordinating with the Accounting Team on disbursement-related inquiries
• Assisting with amendment-related tasks, as needed
• Troubleshooting grants management system–related issues and responding to inquiries
• Assisting with the coordination of cross-team and organization-wide communication
• Contributing to other tasks and projects, as needed

Required Qualifications

• Bachelor’s degree or equivalent work experience
• 2+ years of relevant work experience
• Experience maintaining a database
• Excellent attention to detail
• Strong organizational skills, with ability to juggle multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Ability to follow through on open issues and work effectively with a diverse group of staff, partners and vendors in a service-oriented manner
• Proficiency in Microsoft Excel and Outlook
• Commitment to the mission of ClimateWorks
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• A commitment to a diverse, inclusive and equitable work environment

   Experience in the following areas is a plus:

• Non-profit
• Grants and/or contracts administration
• Salesforce
• Asana

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location)

Salary Range (Bay Area / NYC): $80,000 - $85,000 annually

Salary Range (Other US): $75,000 to $80,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Equal Employment Opportunity

We are committed to equal employment principles. We strive to find ways to attract, develop, and retain the talent needed to meet business objectives, and to recruit and employ highly qualified individuals representing the diverse communities in which we live. 

Our employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. We make the decisions and criteria governing the employment relationship with all employees in a nondiscriminatory manner, without regard to race, color, age, national origin, religion, sexual orientation, gender, gender identity, marital status, sex (including childbirth, breastfeeding, and related medical conditions), pregnancy, uniform service member and veteran status, citizenship status, disability, protected medical condition, genetic information, or any other status protected under applicable federal, state, or local laws. Support and belief in this principle is a basic responsibility of all employees. 

This policy extends to all aspects of our employment practices, including but not limited to recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.  

Application Process 

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO - 100% coverage for employee and dependents
• POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd - 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*