Executive Assistant, Office manager and Bookkeeper

AlphaGraphics • Carrollton, Texas, United States • Full-time

$37,440

per year

accounting Executive Assistant HR Management QuickBooks Office Manager bookkeeper

Job Description

Benefits:

401(k)
401(k) matching
Company parties
Competitive salary
Dental insurance
Employee discounts
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Wellness resources

We are seeking a reliable, highly organized and detail-oriented executive Assistant going to be responsible for Office and HR management, Bookkeeping and backup of CSR functions. The position is responsible for various day-to-day accounting and bookkeeping tasks, AR management, bank reconciliation, AP management and collections. Experience in QuickBooks is preferred along with a sense of urgency to help keep accounting up to date, get bills out promptly, and ensure tasks assigned are completed promptly. . Keep office organized and manage office supplies. Function as an executive assistant to the CEO. Role offers opportunity to grow with experience.

Key Responsibilities:

Office and HR Management:

Oversee daily administrative operations to ensure a smooth and efficient office environment.
Manage office supplies, office equipment, and vendor relationships.
Maintain digital and paper filing systems, records, and documentation.
Support HR functions including onboarding paperwork, Benefits paper work, timesheets, and employee coordination.

Billing and Invoicing:

Process daily accounting transactions, including accounts payable and accounts receivable
Reconcile bank accounts and credit card statements on a daily basis
Assist with payroll processing and ensure compliance with applicable tax laws
Maintain organized and accurate financial records
Perform daily Close of the business
Manage and track vendor payments, including issuing checks and processing electronic payments
Respond to internal and external inquiries related to financial transactions

Qualifications:

Proven experience as a bookkeeper or in a similar role
Strong knowledge of accounting principles and practices
Experience with accounting software (QuickBooks preferred)
Proficient in Microsoft Excel and other office software
Excellent attention to detail and accuracy
Strong written and verbal communication.
Ability to maintain confidentiality and handle sensitive financial information
Strong communication and interpersonal skills
Ability to adapt in a fast-paced, deadline-driven environment.
Team-oriented with a proactive and problem-solving mindset.
Excellent organizational, multitasking, and time management skills.
High school diploma or equivalent; an associate’s degree in accounting or related field preferred

Preferred Skills:

Experience in the print, sign, or marketing services industry.
Working knowledge of workflow software (e.g., PrintSmith, EFI, or similar).
Basic understanding of production processes and materials used in printing/sign making.
Good at team building and maintaining healthy professional relationship.

Working Hours:
This is a full-time position, approximately 40 hours per week. Work from home not an option.

Compensation:
Competitive hourly rate based on experience.
Benefits offered: Medical, Dental, Vision, 401K, Paid Time Off, and Group insurance

Compensation: $18.00 - $22.00 per hour

At AlphaGraphics, we offer careers for everyone! Whether you are just starting out, looking for that next great growth opportunity, or seeking a change, we have exciting roles to suit you.

We pride ourselves on our training programs in management, sales, operations, print, signs, design, and marketing. Join us with or without experience, and we will succeed together as a team!