Personal Assistant

About Us

At Beloform, we specialize in creating high-end architectural and interior design solutions for modern living and working spaces. With a strong presence in the design industry, we focus on innovative aesthetics, quality craftsmanship, and client-centered service. Our New York City office is a fast-paced, professional environment where creativity meets precision and our team plays a key role in delivering excellence to every visitor and client.

Job Description

We are seeking a highly organized and proactive Personal Assistant to provide high-level administrative support to our executive team. This role involves managing schedules, coordinating meetings, handling correspondence, and ensuring the smooth day-to-day operations of executive activities. The ideal candidate is detail-oriented, dependable, and capable of handling sensitive information with discretion.

Responsibilities

• Manage calendars, appointments, and travel arrangements

• Organize and prioritize emails and other communications

• Coordinate meetings, prepare agendas, and take minutes

• Assist with personal errands and tasks as needed

• Maintain confidential records and files

• Liaise with internal departments and external contacts on behalf of executives

• Monitor deadlines and follow up on action items

• Handle a variety of administrative tasks to support smooth workflow

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to maintain confidentiality and professionalism

• Proficiency in Microsoft Office Suite and scheduling software

• Ability to work independently and manage multiple priorities

• High school diploma required; associate or bachelor’s degree preferred

Benefits

• Competitive salary ($57,000 - $62,000 per year)

• Opportunities for professional growth and development

• Supportive and collaborative work environment

• Skills advancement and training opportunities

• Full-time position with regular business hours

• Paid time off, holidays, and health benefits package